How to obtain a College ID card
- New students will receive instructions on how to register for a College ID card by email. Information will be sent to every email account that Registry have listed for you.
- You will be asked to visit Student e-Service to provide your personal details in order to complete your College ID registration.
- You will be required to print your ‘Registration Confirmation’ page- this will appear in your Student e-Service once you have registered. You will need to keep this safe as you may need this later on.
- You will be asked to upload a photograph. Important: please note that this option is only available up until the day before your course start date.
Overseas students: You will be asked to upload a scanned copy of the photo page of your passport and to enter your passport number. This is required by new UK visa guidelines
Students residing in Halls of Residence
If you have uploaded a photograph, you will be issued with an ID card by your Warden on your arrival or at the safety talk.
If you have not uploaded a photograph, at this stage you will be issued with a guest card by your Warden, which is valid for a limited time only. To obtain a fully validated ID card you will need to take your Registration Confirmation page to Security (located on Level 1 of the Sherfield Building next to the HSBC cash machine) in order to have your picture taken. If this is in week one, the ID card is then sent to your department* to distribute.
If you arrive at the College after week one, you will need to take your Registration Confirmation page to Security where you will have your photo taken and will be issued with your ID card.
Students residing in private accommodation
If you have uploaded a photograph, and are arriving in week one, your card will be sent to your department to distribute.
If you have not uploaded a photograph, and are arriving in week one, you must take your Registration Confirmation page to Security in order to have your picture taken. The ID card will then be sent to your department* to distribute.
If you arrive after week one, you will need to take your Registration Confirmation page to Security where you will have your photo taken and will be issued with your ID card.
* Security will send the ID cards to the Department Administrator.
Using your College ID Card
Your College identity card is a necessary feature of life at Imperial. It serves as a security pass, which will allow you access to appropriate parts of the campus as determined by your department. You may be required to produce your card when using various College and student facilities, and you may be asked by College security staff to show it at any time when you are on any campus. You must display your College identity card on your desk during all examinations. It also acts as the room key in Southside halls of residence.
You should carry your card at all times and ensure its safe-keeping. If your card is lost or stolen, please report this as soon as possible to the Security Office, Level 1, Sherfield Building, South Kensington Campus (telephone +44 (0)20 7594 8906 or email security@imperial.ac.uk). They are able to issue replacement cards.
